At Tipperary County Council we are committed to protecting and respecting your privacy.
This Privacy Statement will let you know how we look after your personal data. It also informs you as to our obligations and your rights under data protection law.
Please note that this Privacy Statement is a general County Council document about how we approach data protection as an Organisation. Each section of the County Council maintains specific privacy notices which details the personal data collected, purposes of processing, legal basis etc. Links to these specific privacy statements can be found at the end of this document.
Please carefully review this Privacy Statement before giving your consent to our processing of your personal data where applicable.
Important Information about Tipperary County Council and this Privacy Statement
Tipperary County Council’s contact details are as follows:
Data Protection Contact
Data Protection Officer
0818 06 5000
You have the right to make a complaint at any time to the Irish supervisory authority of data protection issues whose contact details are as follows:
Changes to the Privacy Statement and your duty to inform us of changes
This version of the Privacy Statement was updated on 20.7.2018.
Our Privacy Statement may change from time to time, and any changes to this Privacy Statement will be posted on our website and will be available from our offices.
It is important that the personal data which we hold about you is accurate and up to date. Please keep us informed of any changes to your personal data during the term of your relationship with us.
Third Party Links
Our website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. If you do use one of these third-party links we would recommend that you carefully read the privacy statement on the third-party website.
For the purposes of the EU General Data Protection Regulation (EU Regulation 679/2016) (the “GDPR”), Tipperary County Council may act as a data processor and/or a data controller with regard to the personal data described in this Privacy Statement and in the sections specific privacy statements listed below.
“Data controllers” are the people who or organisations which determine the purposes for which, and the manner in which, any personal data is processed, who/which make independent decisions in relation to the personal data and/or who/which otherwise control that personal data.
“Data processors” are the people who or organisations which process personal data on behalf of the data controller.
We have appointed a Data Protection Officer to oversee data protection compliance within Tipperary County Council and to ensure that questions and requests which we might receive from you in relation to data protection matters are dealt with by the appropriate person. If you have any questions about this Privacy Statement or if you wish to make a request to us to exercise your legal rights as set out below, please contact our Data Protection Officer using the contact details set out above.
What personal data do we collect from you?
“Personal data” means any information relating to an identified or identifiable natural person. Personal data can be factual (for example, a name, address or date of birth) or it can be an opinion about that person, their actions and/or behavior. Personal data does not include anonymous data.
The details on what specific data is collected from you and processed by us is contained in the section specific privacy statements listed at the end of this document. However, we have set out in this section examples of the personal data we may collect, use, store and transfer which we have grouped together as follows:
We also may collect, use and share aggregated data such as statistical or demographic data for any purpose. Aggregated data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect aggregated data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.
We may collect some special categories of personal data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data) and where this happens you will always be informed and a higher standard of protective measures will apply.
How do we collect your personal data?
Again, the ways in which your personal data are collected will be more specifically described in the section specific privacy statements. However, we have listed below examples of how we might collect personal data relating to you:
How will we use the personal data collected?
We will only process your personal data where we have a valid legal basis for doing so. Most commonly, we will use your personal data on the following legal bases:
Change of Purpose
We will only use your personal data for the purposes for which we collected it which are contained in this document and were notified to you at the time that we collected the data. We are permitted to use for another purpose where we reasonably consider that the other purpose is compatible with the original purpose.
If we intend to use your personal data for an unrelated purpose, we will first notify you and either seek your consent to such further processing or inform you of the valid legal basis upon which we process your data for this new purpose.
There may be circumstances where we are required to further process your personal data, without informing you of this fact, in compliance with EU or Irish law.
Will we share your personal data with anyone else?
We may share your personal data with third parties in connection with our processing of your personal data. More information on this can be found in the section specific privacy statements listed below at section 13.1.7
We require all third parties to enter into a data processing agreement with us which complies with our obligations under the GDPR. This agreement requires third parties to have appropriate security systems in place and only to use your personal data on our instructions and in accordance with data protection law.
Security of your personal data
We take appropriate security measures against unlawful or unauthorised processing of personal data, and against the accidental loss of, or damage to, personal data. We limit access to your personal data to those employees, agents and other third parties who are required to have access to your personal data and where they have agreed that they are subject to a duty of confidentiality.
We have put in place procedures and technologies to maintain the security of all personal data from the point of collection to the point of destruction. We have procedures in place to deal with actual and suspected data breaches which include an obligation on us to notify the supervisory authority and/or you, the data subject, where legally required to do so.
Transferring personal data abroad
There may be circumstances in which we will have to transfer your personal data out of the European Economic Area for the purposes of carrying out the services we provide to you. Where the need for such a transfer arises we will always ensure that there are appropriate safeguards in place to protect your personal data such as:
How long will we retain your personal data?
We will only retain your personal data for as long as is necessary to fulfill the purposes for which we collected it and for as long as we are legally required to under EU or Irish law.
We subscribe to the National Retention Policy for Local Authority Records.
We also maintain a Data Retention Policy which supplements the National Retention Policy.
Where you ask to be unsubscribed from marketing communications we may keep a record of your email address and the fact that you have unsubscribed to ensure that you are not sent any further emails in the future.
Your data protection rights
Under certain circumstances, by law you have the right to:
Requests to exercise your rights
If you have any questions about this policy or about our data protection compliance please contact us.
Data subjects must make a formal request for personal data we hold about them or otherwise to exercise their data protection rights by contacting us. [We have provided sample letters which can be used to send us any such requests.
Please note these are sample letters only, you may make requests to exercise your rights in whatever way you please.
No fee required as standard
You will not usually have to pay a fee to access your personal data (or to exercise any of your other rights). However, we are entitled to charge a reasonable fee in circumstances where your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We will endeavor to respond to your requests within one month. If your request is particularly complex or if you have made numerous requests it may take us longer to respond. If we anticipate that it will take us longer than one month to respond to your request we will notify you of the delay and reasons for such delay.
***PLEASE NOTE THAT TIPPERARY COUNTY COUNCIL IS CURRENTLY IN THE PROCESS OF PREPARING THE SPECIFIC PRIVACY STATEMENTS ABOVE AND LINKS WILL BECOME LIVE ON FINALIZATION OF THE DOCUMENTS. IN THE MEANTIME IF YOU HAVE ANY QUESTIONS ABOUT YOUR PERSONAL DATA PLEASE CONTACT US USING THE CONTACT DETAILS ABOVE ***